Microsoft is amongst one of the software vendors with the highest number of audits. Since Microsoft outsources its software audits to the Business Software Alliance (BSA) and Microsoft software asset management consultants, it is essential for an organization to know how to create a defensible position.
The two most common reasons for a Microsoft audit are:
- The Microsoft partner channel. Microsoft is able to identify large enterprises that are non-compliant with its Volume Licensing program. When a Microsoft partner channel is hired to do a Microsoft Software Asset Management (SAM) engagement, discrepancies in the organization’s Microsoft licensing are discovered, leading to an audit situation.
- True-Ups. Any organization with the Microsoft Select Volume Licensing plan is required to do a monthly, quarterly or yearly self-audit under the terms of the True-Up. During this process, an organization could find itself out of compliance and is required by contract to report the issue.
Being prepared for an audit is essential to your organization’s success. Miro provides Microsoft audit mediation services to rapidly control an audit’s conditions, mitigate risks, and negotiate a more favorable outcome.
Common external triggers for a Microsoft audit may include:
- Highly visible merger & acquisition (M&A) activity
- Inquiry about a complex licensing issue
- BSA report
- Discontinuing of a Microsoft Volume License Agreement
During an audit, Miro will:
- Quickly define the dispute
- Provide a rapid audit response
- Validate audit scope
- Identify the audit scope
- Conduct a thorough discovery audit process
- Create a plan of action
Potential problem areas to consider when managing Microsoft licensing:
- BYOD (Bring Your Own Device)
- CALs with edge devices
- License mobility
- SharePoint Server
- SQL Server
- Virtual Desktop (VDI)
- Windows Server
Assumptions always lead to trouble. Miro helps to define the dispute and provides an expeditious audit response and management program.